Latest Job May 2024
We are looking for a Programme Administrator to coordinate and support the office of the Chief of Party, manage schedule, selected communication, certain resources, information and provide administrative support directly to the Chief of Party, Programme Manager & Deputy Programme Manager.
Job Details
| Job Title | Programme Administrator |
| Company | Anova Health Institute NPC |
| Job Type | Contract |
| Industry | Health Care |
| Remuneration | Market Related |
| Experience | Skilled |
| Location | Polokwane, Limpopo Province, South Africa |
| Closing Date | 27 May 2024 |
Job Description
Key Responsibilities
- Assist in consolidation & preparations of routine reports, presentations, editing and proof-reading documents prior to submission
- Schedule routine internal meetings with the Capricorn district management team, TAs and relevant head office teams. Send out relevant communication and coordinate all logistics and admin related to these
- Take minutes of all meetings attended and keep record thereof; share these with relevant stakeholders
- Compile consolidated databases of Anova Capricorn contact list, staff allocation, implementation coverage at sites etc. as requested by Chief of Party, Programme Manager & Deputy Programme Manager
- Create and maintain database of induction and orientation information for the Anova Capricorn
- Support the Chief of Party, Programme Manager & Deputy Programme Manager in all areas of administration
- Ensure that all project related documents are maintained in accordance with Anova’s standard filing system
- Adhoc administration as requested by the Chief of Party, Programme Manager & Deputy Programme Manager
- Receive and welcome visitors for the Chief of Party, Programme Manager & Deputy programme manager
- Coordinate workshops/trainings/meetings/functions with various individuals and/or organisations both internally and externally from time to time
- Adhoc procurement of equipment & other resources and follow up on orders
- Arrange for payment of suppliers
- Manage the filing of purchase orders and tax invoices
- Handle correspondence (physical and electronic) to the office of the Chief of Party, Programme Manager & Deputy Programme Manager
- Establish and maintain effective and efficient communication with all stakeholders, including administrative and professional staff throughout the project
- Take minutes during meetings and keep record thereof
- Distribute minutes of the meetings to all relevant stakeholders and keep record thereof
- Schedule regular meetings and record decisions (e.g. assigned tasks and next steps)
- Break projects into doable tasks and set timeframes and goals
- Prepare and provide documentation to internal teams and key stakeholder
- Act as the point of contact on behalf of Chief of Party, Programme Manager & Deputy Programme Manager
Minimum Requirements
- Matric + Diploma in Office Management or equivalent
- Minimum of 3 years admin/project administration/secretarial work experience
- Project management training or experience an advantage
- Experience in funded programmes/projects an advantage, especially in Health or HIV/AIDS related sector
- Excellent verbal or written communication skills
- Intermediate to advanced computer literary (MS Office package including Outlook)Organized and detail-oriented
In accordance with our Employment Equity goals and plan, preference will be given to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
Preference will be given to persons with disabilities.
Anova Health Institute is a provider of essential health services and therefore has a mandatory vaccination policy. Should your application be successful, you will be required to submit your proof of vaccination before commencing employment in the role.
Applicants who have not been contacted within 4 weeks of submitting their application should assume that they have not been successful.
Unsolicited CVs from agencies will not be paid agency fees should their candidate be placed at Anova.
How to Apply
To apply, please click the green button below
